SharePoint for Irish Construction Companies- Tier3Tech

SharePoint: Revolutionising Construction Efficiency in Ireland

SharePoint is a powerful collaboration and document management tool that has revolutionised the way construction businesses work, increased their efficiency and optimised their workflows. With its ever-growing ubiquity and ease of use, SharePoint has become a go-to tool for a host of businesses in Ireland, including construction companies. The platform’s ability to manage projects, documents and resource allocations across multiple teams in a single cloud-hosted environment makes it an invaluable tool for construction businesses.

Tier3Tech takes an in-depth look into the range of benefits SharePoint offers construction businesses in Ireland and explores ways in which construction companies can leverage the cloud to succeed in a competitive industry.

What is SharePoint?

SharePoint, developed by Microsoft, is a robust platform designed to facilitate collaboration, document management and efficient resource allocation within businesses. It acts as a centralised hub for teams to work together, share information and streamline their processes. SharePoint is particularly well-suited for construction companies in Ireland, where managing complex projects and coordinating resources efficiently are essential for success.

Setting up SharePoint

Sharing Cloud Storage

SharePoint for Irish construction companies creates a unified and secure cloud storage solution. This means that project documents, blueprints and critical files are accessible to authorised team members, ensuring seamless collaboration. This streamlined accessibility reduces the risk of information silos and accelerates project timelines.

Using Cloud Platforms

SharePoint operates on cloud platforms, enabling construction companies to leverage the power of the cloud for document storage and management. This results in enhanced scalability and accessibility for end-users, improving overall efficiency. By transitioning to a cloud-based approach, construction firms can eliminate the need for physical server infrastructure, reducing both costs and IT maintenance overhead.

Optimising with SharePoint

Automation

SharePoint streamlines repetitive tasks and workflows, allowing construction companies to automate processes like approval routing, document version control and notification systems. This automation significantly enhances efficiency and reduces manual errors, freeing up valuable employee time for more strategic tasks.

Accessibility

One of the key factors in the adoption of SharePoint is its accessibility. Construction teams can access important documents and information from anywhere, at any time, using a variety of devices. This flexibility fosters collaboration and productivity, as on-site and remote workers alike can contribute seamlessly to project success.

Security/Compliance

SharePoint boasts robust security features, ensuring that sensitive construction data is protected. Compliance standards specific to the construction industry are met, guaranteeing data integrity and regulatory adherence. This level of security is crucial for safeguarding project plans, financial data and client information.

Cost Savings

By adopting SharePoint for Irish construction companies, cost savings can be achieved through reduced paperwork, streamlined processes and improved resource allocation. This is especially valuable in today’s competitive construction industry, where controlling expenses can make a significant difference in profit margins.

Real-Life Example of an Irish Company Using SharePoint

ORS Case Study – Cloud Transformation including SharePoint Adaption

In this case study ORS’s challenges and the transformation brought about by SharePoint’s implementation are highlighted, demonstrating its significant impact on streamlining data management and improving operational efficiency.

Our Customer

ORS is a prominent Irish multidisciplinary building consultancy firm, offering design, planning and management advice supported by expert guidance in energy efficiency.

Their Challenges

ORS had explored SharePoint in the past but opted for an on-premise file server and Datto for file sharing. Over time, they encountered challenges with data volume, aging servers, VPN connectivity issues and the need for a better telephony system for remote work. These inefficiencies led ORS to seek guidance from Tier3Tech, with key areas of improvement including:

Easier Access to Information & Documents on Laptops and Mobile Devices
Avoiding Storage Issues on Laptops and Mobile Devices
Enhancing Project Management Capabilities
Organisational Structure and News
Resolving VPN Connectivity Issues
Improving Flexibility of Telephony for Remote Workers
Reducing Frequent Laptop Purchases

Our Solution

Tier3Tech initiated with an Office 365 & SharePoint overview and conducted a SharePoint workshop to understand ORS’s needs. The phased implementation project included:

ORS Branded Communication & Intranet Homepage
Migration of All Data to SharePoint
Integration of Power Automate for Project Automation
OneDrive for Minimal Storage Access
Microsoft Azure for Sage Coretime
Microsoft Teams for Business Voice Telephony
SharePoint and OneDrive Training for All Employees
Results, Return on Investment and Future Plans

The benefits for ORS employees were immediate, as SharePoint streamlined information access and data retrieval. Staff quickly embraced the modern system and Power Automate improved project data accuracy.

Microsoft Azure resolved legacy VPN issues and Microsoft Teams for Business Voice offered reliable telephony, eliminating the need for on-premise PBX. ORS praised Tier3Tech for their invaluable assistance and on-going support. Moreover, their cloud solutions reduced laptop purchases, benefiting both the environment and cost-efficiency.

Customer Testimonial

“We are delighted with how the SharePoint and Microsoft Teams for Business Voice implementation went. The assistance provided by David and the Tier3Tech team was invaluable, with SharePoint now been a critical communications tool in the business. Tier3Tech regularly provide ongoing support and training and always provide a fantastic service. The bonus was not having to purchase a single laptop in the last year due to clever refurb techniques by Tier3Tech with our Cloud solutions in place. Very satisfying from a green and cost perspective.”

-ORS

How SharePoint is helping the Irish Construction Industry to Stay Ahead of the Curve

In a rapidly evolving industry, staying ahead of the curve is imperative for the construction industry. SharePoint for Irish construction companies helps to achieve this by offering an array of benefits that include:

Enhanced Collaboration

SharePoint fosters real-time collaboration among construction teams, both on-site and off-site, ensuring seamless communication. This collaborative environment facilitates swift decision-making and problem-solving.

Resource Optimisation

Efficient resource allocation, including labour and materials, is facilitated through SharePoint’s project management capabilities. Project managers can make data-driven decisions, avoiding over allocation or underutilisation of resources.

Streamlined Processes

Construction workflows are streamlined, reducing project bottlenecks and delays. With SharePoint’s workflow automation, approval processes and document routing are expedited, ensuring that construction projects progress smoothly.

Cost Efficiency

By transitioning to cloud-based document management and automation, construction companies can reduce costs associated with physical storage, manual data entry and administrative overhead. These cost savings directly impact the bottom line, enhancing profitability.

Ready to Elevate Your Construction Business with SharePoint?

SharePoint is a game-changer for construction companies in Ireland. Its automation, collaboration and cloud optimisation features empower construction businesses to work smarter, faster and more efficiently. By leveraging SharePoint’s capabilities, construction companies can reduce costs, enhance productivity and stay competitive in the dynamic construction industry. SharePoint is the key to unlocking a new era of construction project management and success.

As construction projects become more complex and competitive, construction companies must adopt innovative solutions like SharePoint to stay ahead. With its robust features and capabilities, SharePoint empowers construction businesses to thrive in the digital age, ensuring smoother project management, improved communication and enhanced security. Don’t miss out on the opportunities SharePoint offers – it’s time to elevate your construction company’s performance.

Take the first step towards revolutionising your construction company’s efficiency and competitiveness with Tier3Tech. Embrace the power of SharePoint and cloud optimisation to streamline your workflows, enhance collaboration and achieve substantial cost savings.

Don’t miss out on the opportunities that SharePoint offers in the ever-evolving construction industry. Contact Tier3Tech today to embark on a journey towards greater success and innovation.